Waivers, Permits & Insurance: What You Need and Why
Behind every successful event is a foundation of solid preparation. Waivers, permits, and insurance help protect your team, participants, and operations. While these components might not be the most exciting part of planning, they are essential to making sure things run smoothly.
Begin by researching the local regulations for your event type and location. You may need permits for noise, food service, alcohol, road closures, or large gatherings. Reach out to city officials or permitting offices early in the process. Insurance is another important step—coverage like general liability or event-specific insurance can help mitigate risk depending on your event’s size and structure.
Don’t forget waivers. Any event involving physical activity, vehicles, equipment, or remote areas should require participant waivers. Digital platforms make it easy to collect and store these documents efficiently.
To help event organizers save time and stay organized, we also offer a complete Forms & Agreements Package available for purchase on our website. This downloadable bundle includes editable templates for waivers, vendor agreements, volunteer forms, media releases, and more—everything you need to streamline your event prep and keep things running smoothly.
How Expedition Events Does It:* We manage all the behind-the-scenes legal work so our clients don’t have to. From drafting waivers and securing event permits to verifying vendor insurance and complying with local ordinances, we ensure every event is protected and professionally operated.
Disclaimer: We are not legal professionals and the content or downloads mentioned in this post do not constitute legal advice. Please consult a licensed attorney for guidance specific to your event or jurisdiction.
